President:
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The President provides leadership to members of the Board of Directors; chairs Board meetings and ensures that the Board adheres to its bylaws and constitution. The President is also responsible for:
- Preparing the Board’s agenda (with input from board members)
- Chairs the board meetings. (Various members of the Board may take on this role)
- Encourages Board members to participate in meetings and activities.
- Keeps the Board’s discussions on topic by summarizing issues.
- Keeps the Board’s activities focused on the organization’s mission.
- Evaluates the effectiveness of the Board’s decision-making process.
- Chairs meetings of the Executive Committee.
- Ensures that steering committee chairpersons are appointed as required.
- Orients Board Members and committee chairpersons to the Board.
- Evaluates the effectiveness of Board Members, using measurable criteria.
- Recognizes Board Members’ contributions to the Board’s work.
- Acts as one of the signing officers for cheques and other documents, such as contracts and grant applications.
- Plays a leading role in supporting fundraising activities.
- Promotes the organization’s purpose in the community and to the media.
- Prepares a report for the Annual General Meeting.
- Chairs the Nominating Committee and prepares the nomination list for potential Board members to be presented at the annual general meeting.
email: president@permaculturecalgary.org
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Vice President:
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- Acts in the absence of the President
- Serves on the Executive Committee
- Stays current to the duties of the President and keeps informed on key issues
- Works closely as consultant and advisor to the President
- Chairs at least one major committee
email: vice.president@permaculturecalgary.org
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Webmaster:
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email: webmaster@permaculturecalgary.org
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Events:
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email: events@permaculturecalgary.org
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Treasurer:
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- Serves on the Executive Committee
- Gives regular reports to the Board on the financial state of the organization
- Keeps financial reports on file
- Chairs the Finance Committee
- Acts as signing officer, with another officer or Executive Director for cheques and other documents
- Keeps accurate accounts of Board receipts and disbursements for Board-related expenditures
- Speaks for the budget in partnership with the President and Finance Committee
- Makes sure all necessary financial reports are filed
- Collects and records membership dues. Issue receipts.
- Orients the new Treasurer
email: treasurer@permaculturecalgary.org
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Communications:
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email: communications@permaculturecalgary.org
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Member Support & Benefits:
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email: membership@permaculturecalgary.org
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Education:
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email: education@permaculturecalgary.org
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Secretary:
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- Serves on the Executive Committee
- Keeps copies of the organization’s bylaws and the Board’s policy statements.
- Keeps lists of officers, Board Members, committees and General Membership.
- Notifies Board Members of meetings
- Keeps record of Board attendance.
- Makes sure that there is quorum at Board Meetings.
- Keeps accurate minutes of meetings.
- Records all motions and decisions of meetings.
- Signs Board minutes to attest to their accuracy.
- Keeps copies of minutes of both Board and committee meetings.
- Distributes copies of minutes to Board Members promptly after meetings.
- Conducts general Board Correspondence.
- Keeps records of all Board correspondence.
- Signs official documents of the organization as required.
- Files the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry.
- Ensures that members are notified of General Meetings.
- In the absence of the President and Vice President, chairs Board Meetings until the election of an alternate President
- Receives and reads all correspondence and brings it to the attention of the appropriate officer.
- Orients the new Secretary
email: secretary@permaculturecalgary.org
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Board Systems & Processes:
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email: webmaster@permaculturecalgary.org
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Tool Trailer:
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email: webmaster@permaculturecalgary.org
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