President:

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The President provides leadership to members of the Board of Directors; chairs Board meetings and ensures that the Board adheres to its bylaws and constitution. The President is also responsible for:

  • Preparing the Board’s agenda (with input from board members)
  • Chairs the board meetings. (Various members of the Board may take on this role)
  • Encourages Board members to participate in meetings and activities.
  • Keeps the Board’s discussions on topic by summarizing issues.
  • Keeps the Board’s activities focused on the organization’s mission.
  • Evaluates the effectiveness of the Board’s decision-making process.
  • Chairs meetings of the Executive Committee.
  • Ensures that steering committee chairpersons are appointed as required.
  • Orients Board Members and committee chairpersons to the Board.
  • Evaluates the effectiveness of Board Members, using measurable criteria.
  • Recognizes Board Members’ contributions to the Board’s work.
  • Acts as one of the signing officers for cheques and other documents, such as contracts and grant applications.
  • Plays a leading role in supporting fundraising activities.
  • Promotes the organization’s purpose in the community and to the media.
  • Prepares a report for the Annual General Meeting.
  • Chairs the Nominating Committee and prepares the nomination list for potential Board members to be presented at the annual general meeting.

email: president@permaculturecalgary.org


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Vice President:

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  • Acts in the absence of the President
  • Serves on the Executive Committee
  • Stays current to the duties of the President and keeps informed on key issues
  • Works closely as consultant and advisor to the President
  • Chairs at least one major committee

email: vice.president@permaculturecalgary.org


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Webmaster:

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email: webmaster@permaculturecalgary.org

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Events:

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email: events@permaculturecalgary.org


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Treasurer:

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  • Serves on the Executive Committee
  • Gives regular reports to the Board on the financial state of the organization
  • Keeps financial reports on file
  • Chairs the Finance Committee
  • Acts as signing officer, with another officer or Executive Director for cheques and other documents
  • Keeps accurate accounts of Board receipts and disbursements for Board-related expenditures
  • Speaks for the budget in partnership with the President and Finance Committee
  • Makes sure all necessary financial reports are filed
  • Collects and records membership dues. Issue receipts.
  • Orients the new Treasurer

email: treasurer@permaculturecalgary.org


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Communications:

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email: communications@permaculturecalgary.org

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Member Support & Benefits:

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email: membership@permaculturecalgary.org

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Education:

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email: education@permaculturecalgary.org

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Secretary:

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  • Serves on the Executive Committee
  • Keeps copies of the organization’s bylaws and the Board’s policy statements.
  • Keeps lists of officers, Board Members, committees and General Membership.
  • Notifies Board Members of meetings
  • Keeps record of Board attendance.
  • Makes sure that there is quorum at Board Meetings.
  • Keeps accurate minutes of meetings.
  • Records all motions and decisions of meetings.
  • Signs Board minutes to attest to their accuracy.
  • Keeps copies of minutes of both Board and committee meetings.
  • Distributes copies of minutes to Board Members promptly after meetings.
  • Conducts general Board Correspondence.
  • Keeps records of all Board correspondence.
  • Signs official documents of the organization as required.
  • Files the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry.
  • Ensures that members are notified of General Meetings.
  • In the absence of the President and Vice President, chairs Board Meetings until the election of an alternate President
  • Receives and reads all correspondence and brings it to the attention of the appropriate officer.
  • Orients the new Secretary

email: secretary@permaculturecalgary.org


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Board Systems & Processes:

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email: webmaster@permaculturecalgary.org

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Tool Trailer:

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email: webmaster@permaculturecalgary.org

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